Who we are

This website is run by the British Aphasiology Society (BAS).

BAS is responsible for how your personal information is used.

Questions?

Email: admin.aphasiaconf@gmail.com

Information we collect

When you register for the Living with Aphasia Conference, we may ask for:

• your name
• your email address
• your phone number
• whether you have aphasia
• information about disabilities or access needs
• dietary requirements
• allergy information
• an emergency contact name
• an emergency contact phone number

We only collect information we need to organise and run the conference.

By giving us an emergency contact, you confirm that you have permission to share their details with us.

Why we collect this information

We use your information to:

• register you for the conference
• contact you about the conference
• support your access and participation
• meet dietary and safety requirements
• contact someone in an emergency if needed
• process and manage your booking

Our reason for using this information is to organise and deliver the conference.

Who we share information with

Your information will only be seen by Living with Aphasia conference organisers who need it to organise the event.

We may share relevant information with Warwick Conferences so they can support your attendance. For example, we may share information about dietary or accessibility requirements.

We will not sell your information.

We will only share information when it is needed for the conference or if the law requires us to do so.

Payments

Card payments are processed by Stripe.

We do not store your card details.

You can read Stripe’s privacy information here:

Stripe Privacy Policy

How we store your information

We store your information securely.

Conference registration information is kept in a secure Google Sheet.

Only authorised Living with Aphasia conference organisers can access it.

How long we keep your information

We keep conference registration information for 1 year after the conference.

We may keep payment records for longer if we need to do so for accounting or legal reasons.

Your rights

You can ask us:

• what information we hold about you
• to correct information that is wrong
• to delete information when appropriate

To make a request, email:

admin.aphasiaconf@gmail.com

Complaints

If you have a concern, please contact us first.

You can also contact the Information Commissioner’s Office (ICO).

Make a complaint to the ICO

Changes to this policy

We may update this policy from time to time.

Any changes will be posted on this page.